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2020 Annual Meeting

In response to the continued challenges related to the Coronavirus disease, out of concern for the health of our members and guests, and to adhere to the group's annual meeting requirements, the Steering Committee will be conducting a virtual meeting this Friday, November 20, 2020 at 1:30 pm EST.  

The meeting will include:
Annual Financial Report
Officer Elections
Technical Committee Presentation Plans (Q1 2021)
2021 Annual Meeting Proposals

Webex connection Info:
Access code: 712 714 844

Or join by phone:
+1-415-655-0002 United States Toll  
+1-438-797-4001 Canada Toll (Montreal)  
Access code: 712 714 844

Additional meeting details and downloadable resources can be found on the 2020 Annual Meeting page.

Voting Announcement for Member Companies:
Please download the 2020 Ballot and submit completed ballots (one per member company) to no later than Nov 18th.  

Additional Resources
2020 Steering Presentation PowerPoint
2020 Agenda - Virtual Meeting
2020 Agenda - Technical Committee

EASI Cheat Sheet

The meeting info below represents the group's pre-Covid meeting information.  The in-person meeting did not take place and the below information is no longer valid:


We look forward to seeing everyone on March 19th!  

Important!  This year we have important nominations/voting on the next Vice-Chair for the EASI Steering Committee and Chair of the Technical Committee. If your EASI member company will not be represented at the annual meeting and you'd like to submit a nomination from the floor or cast your company's election vote, please download and fill in the Election Ballot.  Email your nominations/votes to

The Group is also seeking any updated compliance information from its members and users.  Please review the EASI Online Compliance Matrix and provide any updates regarding your company's compliance to

This year’s meeting will be held at the Hyatt Place Charlotte Downtown in Charlotte, North Carolina on Thursday March 19th, 2020.  


Agenda Highlights

- New Versions, Guidelines and Recommendations
- New Price List Standard
- EASI Decoration Handling Discussions
- EASI API Standards

Meeting Schedule

Wednesday March 18th
EASI/FDM4 Joint Event
5:30pm - 6:30pm - Cocktail Reception - Ruth's Chris Steakhouse
6:45pm - 9:00pm - Dinner - Ruth's Chris Steakhouse

Thursday March 19th
EASI Annual Meeting

Function                                 Time                            Attendees           

Breakfast                                7:15am – 8:45am         All EASI Attendees

Tech Committee Meeting          7:45am – 8:30am         Tech Committee

Financial Audit                         7:45am – 8:15am         Audit Volunteers

Steering Committee Meeting     8:30am – 9:00am         Steering Committee

EASI Annual Meeting                9:00am – 11:00am       All EASI Attendees

Morning Break                         11:00am – 11:15am      All EASI Attendees

EASI Meeting (continued)         11:15am – 12:30pm      All EASI Attendees

Lunch Break                            12:30pm – 1:30pm        All EASI Attendees

EASI Meeting (continued)         1:30pm – 3:00pm          All EASI Attendees

Afternoon Break                       3:00pm – 3:15pm         All EASI Attendees

EASI Meeting (continued)         3:15pm – 4:15pm         All EASI Attendees

All Meetings will take place in Queen City Room (I, II & III)
Breaks will take place in the Pre-Function Space.
Meals will take place in the Gallery Kitchen

For those new to the group or those who would like an easy reference guide to the EASI Standards, download the new EASI Cheat Sheet.

Hotel Information


We offered a discounted rate for the EASI/FDM4 group, although as of 2/26/20 our special rate is no longer available. 

You can book online here or book by phone by calling 1-800-993-4751 and provide our Group Code: G-FDM4

Registration Information

The meeting registration fee is $395 per attendee.

Payments can be made online at EASI Annual Meetings.  Checks can also be made payable to "EASI Group, Inc" and mailed to:

Leslie C. Utt, EASI Treasurer
1000 East Hanes Mill Road
Winston-Salem, NC  27105

Download the Registration Form ( PDF / Excel ) and email the completed form to

Contact if you have any questions.

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